HOBBS HARDING SEARCH PTY LTD – PRIVACY POLICY
We understand that protecting your personal information is important. This Privacy Policy sets out our commitment to protecting the privacy of personal information provided to us, or otherwise collected by us, offline or online, including through our services and website (Services). In this Privacy Policy we, us or our means Hobbs Harding Search Pty Ltd (ACN 638125989).
Personal information
The types of personal information we may collect about you, whether from you or from a third party, include:
If you are a candidate
your name;
your contact details, including email address, mailing address, street address and/or telephone number;
any personal information in your resume, such as:
your age and/or date of birth;
images of you;
your work history;
your skills and interests;
your preferences and/or opinions;
information you provide to us through surveys;
your sensitive information as set out below;
details of services we have provided to you and/or that you have enquired about, and our response to you; and
any other personal information requested by us and/or provided by you or a third party.
If you are a referee
your name;
your contact details, including email address, mailing address and/or telephone number;
your role and employer;
your preferences and/or opinions;
details of our interactions with you; and
any other personal information requested by us and/or provided by you or a third party.
If you are a client
your name;
your contact details, including email address and/or telephone number;
your role and employer;
your preferences and/or opinions;
information you provide to us through surveys;
details of services we have provided to you and/or that you have enquired about, and our response to you; and
any other personal information requested by us and/or provided by you or a third party.
Via our website
your browser session and geo-location data, device and network information, statistics on page views and sessions, acquisition sources, search queries and/or browsing behaviour;
information about your access and use of our Services, including through the use of Internet cookies, your communications with our online Services, the type of browser you are using, the type of operating system you are using and the domain name of your Internet service provider; and
additional personal information that you provide to us, directly or indirectly, through your use of our Services, any associated applications and/or accounts from which you permit us to collect information.
Cookies: We may use cookies on our online Services from time to time. Cookies are text files placed in your computer’s browser to store your preferences. If and when you choose to provide our online Services with personal information, this information may be linked to the data stored in the cookie. We may use the following types of cookies:
- Analytical/performance cookies: These are cookies that allow us to recognise and count the number of visitors to our online Services and to see how visitors move around our online Services when they are using them. This helps us to improve the way our online Services work, for example, by ensuring that users are finding what they are looking for easily.
- Functionality cookies: These are used to recognise you when you return to our online Services. This enables us to personalise our content for you and remember your preferences.
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our online Services.
Web beacons: We may use web beacons on our website from time to time. Web beacons (also known as Clear GIFs) are small pieces of code placed on a web page to monitor the visitor’s behaviour and collect data about the visitor’s viewing of a web page. For example, web beacons can be used to count the users who visit a web page or to deliver a cookie to the browser of a visitor viewing that page.
Collection and use of personal information
We may collect, hold, use and disclose personal information for the following purposes:
to provide our Services and any associated applications to you (whether as a candidate, referee or as a client);
to contact and communicate with you about our Services;
for our internal record keeping, administrative, invoicing and billing purposes;
for analytics, market research and business development, including to operate and improve our Services and any associated applications;
for advertising and marketing, including to send you promotional information about our products and services and information about third parties that we consider may be of interest to you; and
to comply with our legal obligations and resolve any disputes that we may have.
Disclosure of personal information to third parties
We may disclose personal information to:
third party service providers for the purpose of enabling them to provide their services to us, including (without limitation) our database provider, our administrative software provider, our IT service providers, data storage, web-hosting and server providers, marketing or advertising providers and professional advisors;
our employees, contractors and/or related entities (who may be located outside of Australia);
our existing or potential agents or recruitment business partners (who may be located outside of Australia);
anyone to whom our business or assets (or any part of them) are, or may (in good faith) be, transferred;
courts, tribunals, regulatory authorities and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise or defend our legal rights; and
third parties to collect and process data, such as Squarespace. This may include parties that store data outside of Australia.
Overseas disclosure: By providing us with personal information, you consent to the disclosure of your information outside of Australia and acknowledge that we are not required to ensure that overseas recipients handle that personal information in compliance with Australian privacy law. You acknowledge that some overseas third parties may not be regulated by the Australian privacy law and if any third party engages in any act or practice that contravenes the Australian privacy law, we will not be accountable under Australian privacy law and you will not be able to seek redress under Australian privacy law.
How we treat personal information that is also sensitive information
Sensitive information is a sub-set of personal information that is given a higher level of protection under the Australian Privacy Principles. Sensitive information means information relating to your racial or ethnic origin, political opinions, religion, trade union or other professional associations or memberships, philosophical beliefs, sexual orientation or practices, criminal records, health information or biometric information.
As a candidate, we may collect sensitive information about you as part of the process of matching you with a firm, whether from your resume or as otherwise provided to us by you. We will not collect sensitive information about you without first obtaining your consent.
Provided you consent, we will only use and disclose your sensitive information for purposes directly relating to the primary purpose for which the sensitive information was collected, such as to match you with a firm.
Sensitive information may also be used or disclosed if required or authorised by law.
Your rights and controlling your personal information
Your choice: Please read this Privacy Policy carefully. If you provide personal information to us, you understand we will collect, hold, use and disclose your personal information in accordance with this Privacy Policy. You do not have to provide personal information to us, however, if you do not, it may affect your use of our Services.
Information from third parties: If we receive personal information about you from a third party, we will protect it as set out in this Privacy Policy. If you are a third party providing personal information about somebody else (for example, a candidate providing personal information about a referee), you represent and warrant that you have such person’s consent to provide the personal information to us.
Restrict and unsubscribe: If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by contacting us using the details below. You may also unsubscribe from our e-mail database or opt-out of marketing communications by using the opt-out facilities provided in the communication.
Access and correction: You may be able to request details of the personal information that we hold about you. You may be able to request the correction of your personal information if you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading.
Complaints: If you wish to make a complaint about how we have handled your personal information, please contact us using the details below and provide us with full details of the complaint. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint. You may also have the right to contact a relevant authority.
Storage and security
We are committed to ensuring that the personal information we collect is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the personal information and protect it from misuse, interference, loss and unauthorised access, modification and disclosure.
We cannot guarantee the security of any information that is transmitted to or by us over the Internet. The transmission and exchange of information is carried out at your own risk. Although we take measures to safeguard against unauthorised disclosures of information, we cannot assure you that the personal information we collect will not be disclosed in a manner that is inconsistent with this Privacy Policy.
Links to other websites
Our Services may contain links to other websites. We do not have any control over those websites and we are not responsible for the protection and privacy of any personal information which you provide whilst visiting those websites. Those websites are not governed by this Privacy Policy.
Amendments
We may, at any time and at our discretion, vary this Privacy Policy by publishing the amended Privacy Policy on our website. We recommend you check our website regularly to ensure you are aware of our current Privacy Policy.
For any questions or notices, please contact our Privacy Officer at:
Hobbs Harding Search Pty Ltd (ACN 638125989)